Marketing Sponsorship Deliverables

Back-of-Badge Design

Printed image on the back of all badges. Image is designed by sponsor, can include logo/booth number/featured product/etc. Design is subject to event management approval.

Deadline: July 8, 2024

Bag Sponsor

Event Management to produce bag (max 500 bags created per sponsorship) and ship to onsite.

Deadline: July 8, 2024

Branded Meter Board

Contract and artwork due by August 22, 2025

Charging Station

• Branded signage on the charging stations

Coffee Break

• Coffee bar set up provided by event management.
• Coffee is refreshed throughout the day.
• Banner ad on Commercial UAV Expo event website for two months. Creative provided by sponsor.
• Onsite acknowledgment through signage, featured in show app, and on event website.
• Sponsor encouraged to provide branded napkins and giveaway swag set up either at the coffee bar or surrounding high-top tables.

Coffee Cart

Specialty coffee cart setup arranged by Event Management. Sponsor logo/name included in printed show program, onsite signage, and event website/mobile app. episode recorded pre-event and promoted around coffee cart setup to encourage listeners to learn about sponsor’s company/products.

Digital Exposure Package

• Video with Commercial UAV Expo marketer in your booth (posted to Commercial UAV News, social channels, and copy provided to client)
• Featured article written by CUAV News Editorial Team (interview conducted in booth)
• Banner advertisement (300×250) posted to both event site and news site for 6-week duration
• Press release uploaded to event site

Digital Product Gallery

The online gallery will feature company logo, picture and brief description and links to the gallery will be included in attendee pre-registration emails and on the mobile app.

DRONERESPONDERS Public Safety Summit Host

• Sponsor logo to appear on slide to run between DRPSS programming with the aim of encouraging attendees to visit your booth in the Exhibit Hall throughout the event.  
• Signage onsite and on the event website. 
• Contact details for Host Sponsor will be included in a post-event email.

DRONERESPONDERS Public Safety Summit Supporter

• Sponsor logo to appear on slide to run between DRPSS programming with the aim of encouraging attendees to visit your booth in the Exhibit Hall throughout the event.  
• Signage onsite and on the event website. 
• Contact details for Supporting Sponsor will be included in a post-event email.

Event Mobile App Push Notification

The sponsor push notification will be crafted and disseminated through the event mobile app’s notification system. The notification will include the sponsor’s message or promotion along with relevant event information. The notification will adhere to the agreed-upon schedule and content guidelines given by Event Management.

Maximum 150 characters.

Event Site Banner Ad

Spec: 300 x 250 Ad

Duration: 6 Weeks

Summit Stage (Formerly Exhibit Hall Theater)

Pre-Event Exposure:

• Logo to be used on event website to acknowledge premium sponsors.
• General event promotions includes “Exhibit Hall Theater sponsored by (or hosted by) SPONSORS NAME”
• Advertisement on Commercial UAV Expo event website for three months. 
• Social media package.

On-Site Exposure:

• 1 hour of presentation time in the theater – determined by event management based on availability.
• Sponsor’s Logo/branding to appear prominently on the podium.
• Sponsor’s logo/branding and videos to run during unscheduled periods of time with UAV Expo information.
• Lockable, branded counter.
• Onsite acknowledgement at Keynote, onsite signage, sponsor’s name featured on event website. 
• On-site CUAV News interview at sponsor’s booth or in the Exhibit Hall Theater.
• Sponsor can provide giveaway branded swag.
• Sponsor may make an announcement during networking break (once per day). 

Exhibitor Showcase Presentation

• 12-minute presentation on Tuesday, September 3^rd.
• Sponsor logos and booth number to be included in pre-event email.
• Inclusion in digital exhibit hall preview promotion
• Linked in “Welcome” Email sent to all participants

Deadline: August 8, 2025

Floor Sticker Decals

Contract and artwork due by August 22, 2025

Headshot Station

• Positioning as leader in workforce / industry / career development
• Branding on Headshot Station in Level Up Lounge, called out on Exhibit Floor
• Headshots for your Team
• Pre-event Promotions
• Lead info for everyone who gets headshot, sent post-show
• Ability to put materials on check-in table at Headshot Station

Hosted Workshop / Session

• Sold in 4-hour increments, max 2-sessions per sponsor
• Workshop signup with description added to official event registration as an add-on option
• Workshop price is determined by sponsor (minimum $10) and 50% of revenue, minus credit card fees, is sent back to sponsor.
• Event site landing page designed to highlight the workshop, the instructors, and the value it brings to participants
• Workshops promoted to attendees through dedicated email, social media, and general campaign efforts
• Sponsor receives regular lead lists leading up to and after the event with attendee demographic/contact info
• Room capacity contingent on available space
• Food & Beverage and A/V will need to be secured separately by sponsor for additional fees

Deadline: June 13 & July 20, 2025

Lanyard Sponsorship

Event Management to produce lanyard (max 1,000 per sponsorship) and ship to onsite. Required to be double-metal clip bulldog style.

Deadline: July 8, 2024

Meeting Room

Meeting rooms sold in 4-hour increments. Event Management may limit Sponsor to 2 Meeting Room (equal to 8 hours) reservations. Food & Beverage and A/V will need to be secured separately through the venue for additional fees.

Networking Happy Hour

The Sponsored Reception Includes: 

• Wine, beer, and soft drink open bar provided by event management.

Marketing Support Includes:

• 300 x 250 Advertisement on Commercial UAV Expo event website for three months
• Pre-event e-blast to registered attendees inviting them to the reception hosted by “sponsors name.”
• Pre-event social media package

On-Site Exposure Includes:

• Acknowledgement via onsite signage, featured in show app and on event website
• Custom mobile app push notification message sent prior to the reception.
• On-site UAV News interview during the reception.
• Sponsor can provide giveaway branded swag (For example: napkins, koozie, cups, pens etc.)
• Sponsor may make an announcements during the reception in the Exhibit Hall Theater.

Official Event Mobile App

• Mention in FIVE pre-registration emails
• Includes THREE push notifications 
• Logo displayed on menu of mobile app

Outdoor Flying Demonstration – Gold Tier

• 20-minute demonstration
• Choice of demonstration slot time (in contract order)
• Elevated promotion in all marketing components (company name/logo/demo description (when applicable)) listed above lower-priced demo sponsors.
• Demo description included on dedicated landing page
• Inclusion in event marketing campaign elements such as dedicated emails, social media coverage, editorial coverage on Commercial UAV News
• Featured in Show App and Event Website

Please keep in mind:

• COI, Signed Addendum, Pilot’s license all must be submitted by set deadlines and be in good standing.
• Participation in the safety briefing on Monday September 2nd is required. 
• Pre-event fly through can be arranged to be able to capture and process data ahead of time

Deadline: May 15, 2024

Outdoor Flying Demonstration – Silver Tier

• Promotion in all marketing components (company name/logo/demo description (when applicable))
• Featured in Show App and Event Website. 
• Inclusion in event marketing campaign elements such as dedicated emails, social media coverage, editorial coverage on Commercial UAV News
• Featured in Show App and Event Website

Please keep in mind:

• COI, Signed Addendum, Pilot’s license all must be submitted by set deadlines and be in good standing.
• Participation in the safety briefing on Monday September 2nd is required. 
• Pre-event fly through can be arranged to be able to capture and process data ahead of time

Deadline: May 15, 2024

Party Planning Promotion Package

• Inclusion in email sent to registered attendees with contact info for attendees to inquire about joining
• Dedicated page on event site
• Social media promotion pre-event

Premium Website Listing

Registration Sponsor

• Logo inclusion in registration confirmation letters from time of sponsorship through end-of-event
• Logo inclusion in “See you soon” email blast sent to all participants day before event opens
• Logo on registration portal site
• Post-event “thank you to our sponsors” email
• Logo image should be 600px wide and a png file

“Show Daily” Newsletter Banner Ad

Specs: 728 x 90 Ad

Duration: Week of Event

Sponsored Event Email

• HTML copy provided by the sponsor.
• Available dates, material guidelines, and deadlines to be provided by event management

Pre-Event: August 7, August 21, August 28

Post-Event: September 11, September 18, September 24

Tools for the Trade

• 12-minute presentation on Wednesday, September 4^th in selected vertical market conference track
• Limit one presentation per sponsor
• Sponsor logos and booth number to be included in pre-event email.
• Lead list of attendees in session

Welcome Reception Host

Event Management to coordinate with venue a bar in the sponsors booth with 200 beverages (assortment of beer and wine) and a personal bartender. Receive pre-event and onsite acknowledgment via the event site, printed material, and signage.

Deadline: August 8, 2025

WiFi Sponsor

• Branded WIFI login for all attendees
• Logo featured in printed show program, onsite signage, and recognition during opening keynote.
• Featured content article on Commercial UAV News
• Premium Company Listing
• Inclusion in post-event dedicated email to all attendees featuring your company and contact details for prospective customers to follow up with