September 6-8, 2022  •  Caesars Forum  •  Las Vegas

“Beyond the Cage” – Outdoor Drone Demonstrations

Info for Participating Vendors

Thank you for showcasing your solutions to Commercial UAV Expo Americas attendees through your participation in the “Beyond the Cage” Outdoor Drone Demonstrations!

On this page you’ll find information about the demonstrations and a link to a form with a list of items we need from you to promote your participation and ensure compliance with legal and insurance needs.

Demonstration Details Form

Please fill out any information you can about your demo as soon as possible. The sooner we get the information, the sooner we’ll be able to promote your participation.

It’s okay if you can’t supply everything immediately. Give us what you can now and we’ll follow up on anything outstanding.

Please note: Crew information (email, phone), aircraft(s) being flown and props required onsite are due July 1, 2021. A copy of the Drone Pilot’s 107 Certification and a certificate of Aviation Operator’s Insurance are due by August 1, 2021.

>>DEMONSTRATION DETAILS FORM

Outdoor Demo Rehearsal/Required Safety Briefing – Monday, September 6 – 3:00PM

Participants will have the opportunity to rehearse their demonstration at the flight site on Sunday, September 5 (by appointment only) and on Monday September 6 (12pm – 5pm). While it is not required that participants fly during the rehearsal, it is highly recommended for purposes of safety, professional presentation, and understanding of the flight environment.

However, ALL participants are required to attend the Safety Briefing on Monday, September 6 at 3:00PM.

Live Outdoor Demo Schedule – Tuesday, September 7

7:30 AMVendors arrive for tech check with A/V
7:30 AMLoad Spectator Buses at The Mirage
8:00 AMBuses leave The Mirage for Demos
8:15 AMFinal safety briefing with RPICs
8:30 AMSpectator buses arrive
8:45 AMIntroductions & safety briefing
9:00 AM – 9:20 AMDemo 1
9:25 AM – 9:45 AMDemo 2
9:50 AM – 10:10 AMDemo 3
10:15 AM – 10:35 AMDemo 4
10:35 AM – 10:50 AMSpectator Mix & Mingle with Demonstrating Companies
10:55 AM – 11:15 AMDemo 5
11:20 AM – 11:40 AMDemo 6
11:45 AM – 12:05 PMDemo 7
12:10 PM – 12:30 PMDemo 8
12:30 PM – 2:30 PMSite Tear Down/Clean Up

Staff from companies that are demonstrating are responsible for their own transportation to and from the rehearsal and demos.

Demo/Rehearsal/Safety Briefing Location:

Henderson Equestrian Park North

Directions:

 

Set-up/Amenities for Vendors

  • A/V for showing and describing the scenario/capture/data
  • Pop-Up Tent – Supply your own branded tent or use a plain one we’ll provide
  • One setup table per demonstrator will be provided

Amenities for Spectators

  • Transportation to and from The Paris Las Vegas
  • Bleachers
  • Refreshments and snacks

Organizers

Sundance Media Group
Commercial UAV Expo Americas

 

FAQs

A.

If the drone pilot is an employee of yours and is not a hired third party, your insurer will provide the insurance information required. If you hired them for this demonstration they will need to provide Diversified with the insurance information. The ACORD form illustrates the $1M in Aviation Operator’s insurance required and how Diversified should be named as an additional insured. If Aviation Operations are not included in your General Liability coverage, the pilot’s insurance broker should be given the form and asked to provide similar information about the pilot’s policy.

Please note:  Pilot information, a copy of the Drone Pilot’s 107 Certification and a certificate of Aviation Operator’s Insurance are due by August 1, 2021.

A. That’s okay – give us what you can and we’ll follow up on anything outstanding.

Please note: Pilot information, a copy of the Drone Pilot’s 107 Certification and a certificate of Aviation Operator’s Insurance are due by August 1, 2021

A. There’s lots you can do to get people jazzed about your demo, including:

  • Promote your participation via your social media channels, email communications, website, blog. (Check out this video.)
  • Add a mention to your signature
  • Send out a Press Release to your media list. Be sure to include Commercial UAV News on your distribution list by emailing your release to (email here.)
  • Find the Commercial UAV Expo Americas logo and other promotional items (here.)

A. We’ve got numerous promotions planned to promote the demos and ensure they reach max capacity. Our efforts include:
• Two dedicated emails about the demonstrations, plus at least a half-dozen mentions (with links to demo landing page) in other email communications
• Press Release distributed to our Press List and over the wire
• Invitation to Press to attend at no charge
• Multiple Social Media posts to our followers via Facebook, Twitter, LinkedIn
• Paid Social Media and Google Adwords
• Article in Commercial UAV News website and newsletter

A. Register demo staff as you would your regular booth staff via the Exhibitor Manual. Note: For each 10×10 space, exhibitors receive an allotment of two exhibit hall and two conference passes.

A. To attend the demos, your customers must register for Commercial UAV Expo Americas as either an Exhibit Hall Only registrant or a Conference registrant (see pricing here.)
While registering, they also have the option to add the Outdoor Demonstration for $50. Attendee registration is (available here.)

A. All pilots, whether they intend to fly the day prior to the demo or not, are required to attend the Safety Briefing. There will be no exceptions. If your pilot doesn’t attend, that pilot won’t be permitted to demonstrate for your company.

A. No one is required to fly during the time allotted for the rehearsal but it is highly recommended for purposes of safety, professional presentation, and understanding of the flight environment. However, attendance at the Safety Briefing is required of all participants.

A. The final mandatory safety briefing at 8:15AM on September 7th is a requirement for all vendor RPICs to ensure that any changes in weather, environment, or crew are worked out before we go live with the drone demonstrations. 

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